McLoughlin Memorial Association – Association Administrator

Job Description

The organization administrator performs administrative tasks including planning, developing, coordinating, and the general oversight of the activities/events of the McLoughlin Memorial Association (MMA) in cooperation with the Rose Management Committee (RFMC), and National Park Service (NPS) staff and volunteers.

  • Pay: 19.00/hr.
  • Hours: 20-25 hrs/week. Required to work Fridays and Saturdays in-person at the Barclay House in Oregon City, OR from 10AM-4PM.

Background Check:
Must pass National Park Service background check

Job Duties:

  • Assist the MMA with developing and implementing short-term and long-term strategic planning goals.
  • Assist with developing, administering, and monitoring the MMA annual budget in coordination with the MMA
  • Assist and lead as needed in the development and execution of interpretation/outreach programs and materials with MMA, RFMC, and NPS staff
  • Assist collections volunteers with processing, organizing, and cataloging MMA and Holmes House objects and records as needed
  • Coordinate and organize special events and fundraisers
  • Schedule group tours for the Holmes House in cooperation with RFMC
  • Assist in the recruitment of volunteers and maintain volunteer contact information
  • Update and maintain website and social media, in cooperation with MMA/RFMC volunteers
  • Assist MMA newsletter coordinator in writing, distribution and mailing of the quarterly Beaver Log
  • Assist in processing new and renewing MMA memberships, including record keeping and related correspondence, in cooperation with the 2nd Vice President and Treasurer
  • Process and record MMA/RFMC donations, including related correspondence
  • Supervise gift shop, including bank deposits and assisting gift shop manager with ordering


  • Assist in greeting visitors
  • Provide information about and directions to other historic sites and points of interest in Oregon City
  • Maintain cooperative relationship with other heritage organizations and participate in committee and special events as appropriate
  • Research and identify grant opportunities for MMA and RFMC special projects. Develop grant proposals with the MMA Executive Board and/or MMA volunteers as needed


  • Remote work is acceptable on the days the Barclay House is closed. Required in-person days at the Barclay House are Fridays and Saturdays 10:00 AM to 4:00 PM
  • Must be proficient in Word, Excel, social media (Facebook, Instagram, etc.), and website maintenance.

Minimum Qualifications

  • Ability to ascend/descend ladders or stairs.

Deadline: September 15

Please send cover letter and resume to [email protected]

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